8 Organizational Tools/Apps every blogger needs

If I could sum up beauty blogging in one word it would be CHAOS. Now chaos doesn’t necessarily mean a bad thing. After all, we’re on the blogging bandwagon by choice and for the most part, enjoy it.

But between the creativity, ideas, actually turning those ideas into content, and figuring out what to post and when – things definitely get chaotic. On top of that, the majority of us do this in addition to a full-time day job so that means there is lots to do in so little time.

So today I’m going to talk to you about all the blogging tools I use to make blogging less crazy and more productive. Let’s get started

A good ol’ fashion notebook

I don’t know about you but I’ve always been the type of person that needed to write things down. For me, if it doesn’t get written down, it won’t get done. So a simple notebook for writing to-do lists goes such a long way! My blogging occurs on weekends because of my full-time job which leaves me no time nor energy to get anything blogging wise done during the week.

I like to write a to-do list for the weekend of what I plan to get done. I use to have a bad habit of adding an unrealistic amount of tasks and feeling down if I didn’t get everything done. Now I keep it realistic and if some things get left undone (IT’S NOT THE END OF THE WORLD). Just add them to the list for the following week. P.s. I like to place an asterisk next to the tasks I want to get done first.


This is the most underrated tool ever! I never hear anyone talk about it and yet I have been using it non-stop for so many years. First of all, it is the most versatile tool/app ever! You can use it for pretty much anything you want. It’s basically a similar concept to Microsoft word BUT you for starters can sync information and access it from any device. You also have all your documents under something called a “notebook” so in one tiny click you can switch between notes rather than having to open separate files. You can access it on your phone, Ipad and Laptop (for free you can have it linked to 2 devices). It syncs all your stuff so you can access it from multiple devices!

I use this too for everything blogging wise; keeping my blog schedule and planning the order I want to upload blog posts. I keep my Instagram captions there (where I write them a week in advance before physically scheduling them). You can use it for to-do lists, to keep a list of pre-written blog posts or blog ideas. I also keep some pre-written Instagram captions I haven’t paired yet with a photo. I cannot recommend this one enough.


You can also access this tool from your phone, laptop, and Ipad and I use this specifically to schedule Instagram posts. Every Instagram post you see of mine is has been scheduled on this app! You can have them automatically post on your Instagram OR you can have it scheduled and choose to manually upload it. I prefer a manual upload (but that’s a personal preference for me). With the manual upload, just a few clicks and it jumps into the Instagram app with the post ready to go. All you need to do is just paste your Instagram caption (which the app has copied to your clipboard for you) tag some brands and you’re good to go.

The manual upload also sends you a notification reminding you to upload at your chosen day and time. The free option allows you to schedule 30 posts a month or you can pay a small fee to schedule unlimited. I cannot remember how I use to do Instagram without this app! It makes the week a breeze because I don’t have to worry about copying the caption from another app and a hashtag list. It’s made 10000x easier. I strongly recommend this!

Tail wind

This is the ultimate Pinterest scheduler! What I love about it is not only does it make scheduling pins a breeze, it also provides stats on how your content performs. You schedule 1 pin and can choose all the boards you want it to appear on and then schedule them (perfect for group boards). In addition, you can choose to manually click ‘pin now’ if you want to pin your posts earlier.

You can try this app out for free as a trial but it does cost money to use frequently. It’s one of those apps you can use on your Laptop (which I mainly do), phone, or Ipad. So it’s super versatile and you can access it from anywhere. I don’t use it much these days because I’ve slacked off with Pinterest but if you are using Pinterest – this is a must!


I like to plan my Instagram feed and decided the order in which I am going to upload my posts. Now I use this app solely for planning my feed’s aesthetic. I decided the order of the posts and style my feed to how I like it. This app got me hooked on planning my Instagram feed which is what in turn lead me to start planning my Instagram captions. You can also create multiple boards if you want to experiment with multiple feed styles and plan different aesthetics. This app is super fun and makes planning the Instagram feed so easy! I know you can schedule posts from this app but I personally like using it to just plan the aesthetic/order of my posts.  The app is free and doesn’t limit you on how many rows you can plan!

Adobe Photoshop Express

This singular app is what I use to edit my photos. It’s a bloody good photo editor and has made such a difference to the quality of my photos. It has a feature that smoothes your photo in a way that makes it appear clear and crisp! I use to use the photo editor within the Instagram app but this has been a game-changer. It includes a lot of awesome features that help you fine-tune the photos to look incredible but not overly edited. A free app and a game-changer – anyone who hasn’t tried this yet needs to get on this ASAP.

The Notes function in your phone

A completely random tool but I am one of those people that gets hit with ideas at random. I simply can’t sit down and “brainstorm” because it feels like I’m forcing ideas. Using the note function on my phone, I jot down any blog related ideas. I list the photos I want to take, blog posts I want to write; basically, any blog related ideas that pop into my head I quickly type out before I forget. It’s an incredibly handy tool and yet so simple.

To-Do App

Last but certainly not least is a fairly recent app I picked up. It’s essentially an app for to-do lists now I’m still a write it down kind of gal so to-do list apps aren’t generally my thing but I use this for something other than your traditional to-do list. When planning blog post ideas (particularly beauty posts) I always need to plan the actual products I want to talk about. So in this app, I create separate lists per blog post idea and jot down the products I want to talk about.

The products themselves may change but I like to gage a rough idea of what the post will look like. I also have lists for individual blog series where each point is a blog post idea etc. it’s been super helpful because when I write these down physically they change and then I need to re-write. This app allows me to chop and change the products I want to talk about. This one is definitely handy for beauty bloggers or if you are looking for an E-to-do list.

That wraps up this lengthy post. I hope you guys found some useful tips. These tools I use daily and do not know how to blog without them. What tools do you use for blogging? Anything I haven’t mentioned? If so drop their names in the comments because I love discovering new apps/tools to blog with. Thanks for sticking around in this post and I will see you all next time. x B

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  1. Jenna

    November 28, 2020 at 12:56 pm

    Love this – these are great sites! I love my old fashioned planner and bullet journal to help me 🙂
    Jenna ♥
    Stay in touch? Life of an Earth Muffin

    1. The Makeup Aficionado

      November 28, 2020 at 7:00 pm

      The old fashion way is such a must for me! Nothing more satisfying than crossing something off your to-do list!

  2. Lenne

    November 29, 2020 at 3:12 am

    I’m not much of a digital note taker but I love this! I’ve heard of Evernote from my friends. I might check out the other apps you mentioned. Great post! xx

    lenne | http://www.lennezulkiflly.com

    1. The Makeup Aficionado

      November 29, 2020 at 3:52 am

      I’m definitely not into digital note-taking but the beauty of evernote is you can use it for so many things. My blog schedule isn’t something I can write down as I’m constantly chopping and changing it.

  3. Parie Joshi

    November 29, 2020 at 10:54 am

    Evernote saves my life both blogging and personal!

    Parie x


    1. The Makeup Aficionado

      December 4, 2020 at 8:34 pm

      Right?! I cannot imagine blogging without it and no one ever talks about Evernote enough!

  4. Danielle Beautyblog

    November 29, 2020 at 11:14 am

    Love this! Going to look into preview and photoshop (didn’t know it was free!) asap! xx

    Danielle’s Beauty Blog 

    1. The Makeup Aficionado

      December 4, 2020 at 8:35 pm

      Can’t reccomend them enough. Both Absolute game changes and Preview is so good for planning the look of your Insta feed!

  5. Emilia

    November 29, 2020 at 12:13 pm

    I mostly use notebooks or the notes app on my phone, but these all sound great. I definitely want to check them out! x


    1. The Makeup Aficionado

      December 4, 2020 at 8:35 pm

      I still use a good ol’ fashion notebook, that is my ride or die!

  6. Siobhán

    November 30, 2020 at 8:38 am

    A lot of these are new to me – except the good old fashioned notebook, so I’m bookmarking this post! Thank you x


    1. The Makeup Aficionado

      December 4, 2020 at 8:36 pm

      Yay! I’m glad you found it helpful! Definite top 3 recommendations would be Evernote, Preview app & photoshop express

  7. Charlotte

    December 4, 2020 at 9:26 am

    Soo many tools and apps that I have never heard of before, but they all sound so helpful! I always use a proper notebook
    Charlotte / Charlotte’s Picks

    1. The Makeup Aficionado

      December 4, 2020 at 8:36 pm

      I don’t know how people don’t use actual notebooks! I can’t function without one

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